Virtual Office / Bookkeeping & Back-Office Support
Managed bookkeeping, payment reconciliation, receipt management, and financial reporting — handled through JSV and QuickBooks.
Bookkeeping active
Revenue
$184,200
12 invoices paidExpenses
$127,350
Labor, materials, subsNet Profit
$56,850
30.8% marginA dedicated bookkeeper manages your financial records through JSV's QuickBooks integration. They handle transaction categorization, receipt management, accounts payable and receivable, monthly statements, job costing, and tax preparation — so your books are always clean and your numbers always clear.
Contractors hate bookkeeping. We keep books clean so you always know where your money is. All data flows through JSV's QuickBooks integration, receipts come in via document upload, and job costs pull from the costing module. You get monthly statements, project profitability reports, and tax-ready records without lifting a finger.
Classify all income and expenses into the correct chart of accounts categories
Match bank and credit card transactions to invoices and bills monthly
Identify and resolve discrepancies between books and bank statements
Maintain clean, audit-ready records with consistent categorization standards
Capture and digitize paper and email receipts as they come in
File each receipt to the correct transaction and expense category
Attach receipts to job-specific cost records for project-level tracking
Maintain organized receipt archives for tax season and audit readiness
Track bills from suppliers, subcontractors, and material vendors
Monitor outstanding invoices and flag overdue client payments
Send payment reminders and follow up on aging receivables
Maintain clear visibility into what you owe and what you're owed
Prepare monthly profit & loss statements showing revenue vs. expenses
Generate balance sheets with current assets, liabilities, and equity
Produce cash flow summaries so you always know your runway
Deliver reports in a clear format with notes on key changes and trends
Break down labor, materials, and sub costs by individual project
Calculate gross profit and margin for every job you complete
Identify which project types are most and least profitable
Provide cost-vs-estimate comparisons so you can improve future bids
Organize all financial records and documentation for your CPA
Compile sub-contractor payment records for 1099 filing
Ensure deductions are properly categorized and documented
Prepare year-end packages so tax season is stress-free, not a scramble
We keep your books — you make the financial decisions.
No more shoebox of receipts
every receipt is captured, filed, and attached to the right transaction as it comes in
No more messy books
transactions are categorized and reconciled monthly so your books are always clean
No more tax-time panic
records are organized year-round so your CPA gets a clean package, not a disaster
No more mystery about job profitability
every project's costs are tracked so you know exactly which jobs make money
No more CPA surcharges
organized books mean your accountant spends less time sorting and more time advising
No more missed deductions
expenses are properly categorized throughout the year so nothing slips through the cracks
Morning. Reviews overnight transactions and categorizes new income and expenses. Matches receipts uploaded through JSV to their corresponding transactions.
Mid-Morning. Processes accounts payable — logs new bills from suppliers and subs, schedules upcoming payments, flags anything past due.
Midday. Reviews accounts receivable — monitors outstanding invoices, sends payment reminders, updates collection notes.
Afternoon. Runs job cost allocations — assigns labor, material, and sub costs to specific projects. Updates project profitability tracking.
End of Day. Reconciles daily activity against bank feeds. Prepares any flagged items for your review. Updates financial dashboards in JSV.
Contractors hate bookkeeping. We keep books clean so you always know where your money is.