Virtual Office / Procurement
We find and price materials, coordinate equipment rentals, and manage vendor relationships — saving you hours every week.
Procurement active
Home Depot Pro
$485
84 Lumber
$462
-5%
ABC Supply
$448
-8%
Best Price
Local Yard
$470
-3%
A dedicated procurement coordinator handles all your material sourcing, equipment rentals, and vendor management. They research pricing, compare suppliers, prepare purchase orders, coordinate deliveries, and build material lists from your plans — all running through JSV.
Contractors burn hours every week calling suppliers, comparing prices, and chasing deliveries. We handle the legwork so you get the right materials at the right price, on site when you need them. Every cost is tracked in JSV's job costing module and synced to QuickBooks.
Research and price out materials for upcoming jobs — lumber, concrete, fixtures, finishes
Compare prices across multiple suppliers to find the best deal
Source specialty materials and hard-to-find items
Track pricing trends and alert you to bulk-buy opportunities
Coordinate dumpsters, scaffolding, lifts, compactors, generators, and specialty tools
Schedule delivery and pickup dates aligned with the job timeline
Compare rental rates across vendors for the best pricing
Handle extensions, early returns, and equipment swaps
Maintain preferred vendor lists with pricing history and account status
Negotiate pricing and terms on your behalf
Track vendor performance — on-time delivery, material quality, responsiveness
Manage account balances and credit terms across suppliers
Prepare purchase orders with accurate quantities, specs, and delivery details
Track PO status from submission through delivery
Match deliveries against POs and flag discrepancies
Log all purchase orders for QuickBooks reconciliation
Confirm delivery dates and time windows with suppliers
Ensure someone is on site to receive and verify materials
Coordinate staging and placement for large deliveries
Handle delivery issues — delays, wrong items, damaged goods
Work from plans or scope documents to build itemized material lists
Calculate quantities with appropriate waste factors
Organize takeoffs by trade, phase, or cost code
Update material lists when scope changes occur
Clear scope — they handle the legwork, you keep final approval.
No more hours on the phone with suppliers
we handle the calls, the quotes, and the comparisons — you just approve
No more chasing deliveries
every delivery is confirmed, tracked, and verified on arrival
No more overpaying for materials
price comparisons across multiple suppliers ensure you get the best deal every time
No more scrambling for equipment
rentals are coordinated in advance with delivery and pickup aligned to your schedule
No more lost receipts and POs
every purchase order is logged, tracked, and ready for QuickBooks reconciliation
No more job delays from missing materials
takeoffs are done in advance and orders placed with time to spare
Morning. Reviews upcoming job material needs. Checks pending POs and delivery confirmations. Follows up on any outstanding quotes from suppliers.
Mid-Morning. Sources materials for new jobs. Calls suppliers for pricing, compares quotes, and prepares POs for your approval.
Midday. Coordinates equipment rentals — schedules deliveries, confirms pickups, handles any rental extensions or swaps.
Afternoon. Tracks in-transit deliveries, confirms on-site receipt, flags any discrepancies. Processes returns for unused materials.
End of Day. Updates material cost tracking in JSV. Logs all POs and receipts. Preps tomorrow's procurement priorities.
We handle the materials so you can focus on the work. Right materials, right price, right time.