Virtual Office / Invoicing & Collections
We send invoices, chase payments, and reconcile everything with QuickBooks — so you get paid faster without the awkward phone calls.
Collections active
0-30 days
$18,400
31-60 days
$9,200
61-90 days
$5,800
90+ days
$2,600
A dedicated invoicing and collections team that makes sure you get paid for the work you do. They handle the entire receivables cycle — from generating invoices at project milestones to chasing payments, recording deposits, and reconciling everything in QuickBooks — so your cash flow stays healthy without you making a single awkward phone call.
Most contractors are owed thousands in overdue invoices at any given time. We make sure invoices go out on time and payments come in. Every invoice, payment, and lien waiver flows through JSV's invoicing module, syncs to QuickBooks, and shows up in your AR dashboard — giving you full visibility without touching a spreadsheet.
Generate and send professional invoices from your JSV project data
Progress billing at milestones so you invoice as work gets done
Attach scope details, photos, and change orders to every invoice
Ensure every invoice goes out on time with the correct amounts
Send payment reminders at 3, 7, 14, and 30 days past due
Make professional collections calls on overdue accounts
Escalate non-responsive accounts with formal demand notices
Track every touchpoint so you know exactly where each invoice stands
Record payments as they come in and apply to the correct invoices
Handle partial payments, deposits, and progress payments accurately
Track payment methods — check, ACH, credit card, wire transfer
Reconcile discrepancies between invoiced and received amounts
Sync every invoice, payment, and credit memo to QuickBooks cleanly
Match receipts and deposits to the correct customer accounts
Ensure your books are always up to date without you touching QuickBooks
Catch and correct sync errors before they become accounting problems
Deliver weekly and monthly aging reports on outstanding receivables
Flag accounts trending toward 60+ and 90+ day overdue territory
Provide cash flow forecasts based on expected payment timelines
Prioritize collection efforts based on amount and aging brackets
Send and track conditional and unconditional lien waivers per payment
Ensure waivers are signed and returned before releasing payments
Track retainage amounts across all active projects
Manage retainage release schedules tied to project milestones
We handle receivables — you make the financial calls.
No more forgotten invoices
every completed milestone gets invoiced on schedule so money never sits on the table
No more awkward collection calls
a professional team handles follow-ups at 3, 7, 14, and 30 days so you keep the relationship
No more QuickBooks chaos
every invoice, payment, and receipt syncs cleanly without you touching the books
No more lost lien waivers
conditional and unconditional waivers are sent, tracked, and filed for every payment
No more cash flow surprises
weekly aging reports tell you exactly who owes what and when to expect payment
No more year-end scramble
your receivables are reconciled in real time so closing the books takes hours, not weeks
Morning. Reviews new payments received overnight. Records deposits, applies to invoices, and updates QuickBooks.
Mid-Morning. Generates invoices for completed milestones and sends to clients. Attaches scope details and photos from JSV.
Midday. Runs follow-up sequence — calls and emails on 3, 7, 14, and 30-day overdue invoices. Logs every touchpoint.
Afternoon. Sends and tracks lien waivers. Updates aging reports. Flags accounts trending toward 60+ days.
End of Day. Reconciles the day's activity in QuickBooks. Prepares AR summary and cash flow forecast for your dashboard.
Invoices go out on time, payments come in on schedule, and QuickBooks stays clean. We handle the entire receivables cycle.