Virtual Office / Sub-Contractor Sourcing
We find, vet, and coordinate subcontractors for specialty work — electrical, plumbing, HVAC, and more — and manage the bidding process.
Sub sourcing active
Apex Electric
$8,200
Rivera Electrical
$7,450
Recommended
Bright Wire Co.
$9,100
A dedicated sourcing coordinator finds, vets, and manages subcontractors for your projects. They handle the entire process — from identifying qualified subs and verifying credentials to collecting bids and coordinating schedules — so you always have vetted options ready when you need them.
Finding good subs is one of the hardest parts of running a contracting business. We build and maintain your sub-contractor bench so when you need a licensed electrician next Tuesday, you've got three vetted options ready to go. All contacts, bids, and documents are stored in JSV.
Find qualified subs for specialty trades — electrical, plumbing, HVAC, roofing, concrete, painting, drywall
Source subs from industry networks, referrals, and local directories
Build a bench of reliable options for each trade you commonly need
Maintain backup subs for high-demand trades so you're never stuck
Verify licenses, insurance certificates, and bonding status
Check references and past work quality with other GCs
Confirm coverage limits meet your project requirements
Flag any expired credentials or gaps in coverage before they become a problem
Send scope of work packages to multiple qualified subs
Collect and organize competitive bids into a clear comparison
Highlight pricing differences, inclusions, and exclusions across bids
Present a recommendation with rationale so you can decide quickly
Align sub availability with your project timeline and milestones
Coordinate start dates across multiple trades to avoid conflicts
Handle rescheduling when project timelines shift
Confirm sub commitments and follow up on no-shows
Relay scope changes, schedule updates, and job details between you and your subs
Serve as a single point of contact so subs aren't calling you on the job site
Handle routine questions from subs about access, materials, and timing
Escalate only the issues that need your direct attention
Collect W-9s, insurance certificates, and lien waivers from every sub
Track sub performance — quality, reliability, pricing, and communication
Maintain a rated sub-contractor database for fast future sourcing
Feed 1099 information into QuickBooks for year-end reporting
We source and vet — you make the final call.
No more scrambling to find a sub last minute
your vetted bench is ready with three options for every trade you need
No more chasing insurance certs
every sub's credentials are verified and tracked before they step on site
No more bid comparison spreadsheets
bids arrive organized, compared, and ready for your decision
No more playing phone tag with subs
a dedicated coordinator handles all the back-and-forth
No more 1099 headaches at year-end
W-9s and payment records are collected and organized throughout the year
No more hiring a sub you've never worked with
performance history and references are tracked so you know what you're getting
Morning. Reviews active sub searches and pending bids. Follows up on outstanding quotes and credential requests.
Mid-Morning. Sources subs for new project needs. Sends scope packages, collects availability, initiates vetting on new candidates.
Midday. Organizes incoming bids into comparison format. Flags any missing documentation or credential gaps.
Afternoon. Coordinates scheduling between selected subs and your project timeline. Relays scope changes and confirms start dates.
End of Day. Updates sub-contractor database with new contacts, performance notes, and bid history. Logs all documents in JSV.
Three vetted options for every trade, ready when you need them. We build and maintain your sub-contractor bench.